Hiring the right commercial moving services can either simplify your company’s relocation or turn it into a logistical nightmare. Whether you’re moving a corporate office, a warehouse, or a retail store, the stakes are high. An efficient move saves time, minimizes downtime, and ensures your business operations remain as uninterrupted as possible.
At Hillside Van Lines, we’ve seen firsthand how poorly planned relocations can lead to unnecessary delays, damaged assets, and budget overruns. With over 75 years of experience, Hillside has established itself as a trusted name among commercial moving companies in NYC, specializing in handling complex commercial transitions with precision. To help you make smarter decisions, here are five common mistakes businesses make when hiring movers and how you can avoid them.
1. Failing to Vet the Moving Company Thoroughly
One of the biggest mistakes businesses make is not conducting sufficient research before hiring a mover. Some companies base their choice solely on price, only to find out later that the service was subpar or not properly licensed at all.
Always check for:
- Licensing and insurance
- Customer reviews and testimonials
- Years of experience in commercial moving services
- Affiliations with professional moving associations
Hillside Van Lines, for example, is an agent for North American Van Lines and is fully licensed and insured, giving clients peace of mind with every move. Our long-standing reputation reflects our commitment to service, safety, and professionalism.
2. Not Getting a Detailed Quote in Writing
Another critical mistake is agreeing to a quote over the phone or without a written breakdown of the terms. Hidden fees and vague estimates can quickly derail your budget.
You should request a comprehensive quote that includes:
- Labor costs
- Truck or transportation fees
- Charges for packing materials or services
- Any applicable surcharges
At Hillside Van Lines, transparency is part of our process. We offer customized quotes tailored to your business needs, ensuring you’re never surprised by extra charges on moving day.
3. Ignoring Specialized Services for Commercial Moves
Not all commercial moving companies in NYC are equipped to handle specialized commercial relocations. Whether it’s IT equipment, sensitive documents, or large machinery, you’ll need movers with the right expertise and tools.
If your move involves:
- Server rooms
- Industrial machines
- Medical or lab equipment
- Retail fixtures
Make sure the movers have relevant experience. Hillside’s crew is trained to handle specialized equipment and understand the technical details involved. We work closely with your team to develop an itemized plan for safe and efficient transport.
4. Skipping the Pre-Move Site Assessment
A move without a site inspection is like navigating without a map. Without physically inspecting your current and future locations, movers can’t plan accurately. This often leads to problems such as improper truck size, inadequate loading access, or underestimating labor requirements.
Hillside Van Lines insists on conducting pre-move assessments. Our project managers personally inspect both locations, identify access limitations, evaluate parking permits if needed, and develop a schedule that minimizes business disruption.
Choose Experience Over Assumptions
Avoiding these five mistakes can make the difference between a chaotic relocation and a smooth transition. The right partner isn’t just someone with a truck, they’re a strategic ally who understands the complexities of moving businesses.
With a legacy built on trust, experience, and reliability, Hillside Van Lines remains one of the most dependable commercial moving companies in NYC. We combine deep industry knowledge with customized service to help your business relocate seamlessly.
Frequently Asked Questions
1. How far in advance should I schedule a commercial move?
It’s best to schedule at least 4–6 weeks ahead, especially during peak seasons. This gives enough time for planning, site assessments, and logistics coordination.
2. Does Hillside Van Lines provide weekend or after-hours commercial moves?
Yes, we offer flexible scheduling to minimize business downtime, including weekend and evening relocations.
3. What type of insurance coverage is available for my business assets during the move?
We offer several insurance options depending on your needs, including full-value protection. Our team will guide you in selecting the right level of coverage.
4. Can Hillside Van Lines help with packing and labeling office equipment?
Absolutely. We offer comprehensive packing services, including inventory labeling and organization, to ensure that everything arrives safely and can be set up quickly.
5. What makes Hillside different from other commercial moving companies in NYC?
Our legacy of over 75 years, combined with specialized team training and tailored commercial services, sets us apart. We’re not just movers, we’re your moving partners.
Let Hillside Handle the Heavy Lifting—So You Can Focus on What Matters Most.
Contact us today for a commercial moving consultation tailored to your business needs.